Global Project Administrator – Finance
Location: Netherlands · Belgium · Remote UK
Do you have a sharp eye for financial detail in a fast-moving, project-driven environment?
Are you someone who comes from an Order to Cash or billing background and knows what it takes to keep a revenue cycle clean?
Can you hold together the financial backbone of a clinical trial project while multiple stakeholders are pulling in different directions?
The Role
Cerba Research is looking for a Global Project Administrator (Finance) to sit at the heart of the financial lifecycle for clinical trial projects. This is a precision role, you’ll own the setup, tracking and billing of projects in SAP from kickoff to close, ensuring everything is accurate, compliant, and on time.
You’ll work closely with Business Project Managers, Contracts & Proposals, and the wider Finance team to keep the financial engine running behind each study. If data integrity and clean billing matter to you, you’ll thrive here.
Why Join?
- Real Ownership – You’re not supporting someone else’s process. You own the project data and the billing cycle. If something’s wrong, you’re the one who catches it.
- Complex, Interesting Work – Clinical trial finance is not straightforward. Multi-currency, multi-entity, multi-stakeholder — this keeps you sharp.
- Cross-functional Visibility – You’ll liaise across Finance, Project Management, IT and Procurement. It’s a role with reach.
- Established Infrastructure – SAP S/4 HANA environment, structured processes, and a team that knows what good looks like.
How You’ll Add Value
- Setting up and maintaining accurate project structures in SAP PS — WBS, milestones, billing plans, change orders
- Ensuring timely and accurate client billing, tracking invoicing against project milestones
- Acting as the financial bridge between Project Management, C&P, and Finance — flagging gaps before they become problems
- Maintaining data accuracy across SAP and aligned systems (Coupa, ActiTime, Sigma)
- Supporting project reporting, budget tracking, and KPI dashboards for key stakeholders
- Ensuring compliance with internal controls and Cerba Research quality standards
Your Responsibilities
- Create, organise and maintain project structures in SAP PS including WBS, activity types and billing plans
- Prepare and process project invoices; manage billing-related master data and resolve discrepancies
- Track deliverables, milestones and budget expenses in SAP; assist with activity allocation
- Liaise with Business Project Managers, Contracts & Proposals, AR and Billing teams to ensure seamless project execution
- Update aligned systems (Coupa, ActiTime, PowerApp) and control data integrity across project budgets (Sigma)
- Generate and distribute reporting on project budget progress; prepare dashboards and KPI summaries
- Support audit requirements and maintain compliance with internal control standards
About You:
You're precise by nature. You understand that in a project-driven business, clean data isn't a nice-to-have — it's what keeps the revenue cycle moving. You might come from a project accounting background, or you might have built your career in Order to Cash, billing operations, or accounts receivable. Either way, you know how invoices get built, why they go wrong, and how to stop that happening.
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Degree in Accounting or equivalent
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3–5 years of experience in a project administration, Order to Cash, billing, or finance operations role, ideally in a complex, project-driven environment. Clinical research, pharma services or similar is a strong plus
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Hands-on experience with a major financial ERP system - SAP experience is essential, particularly within project accounting or billing modules
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Strong understanding of billing cycles, revenue recognition and financial data management
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Excellent organisational skills and attention to detail; able to manage multiple projects and stakeholders simultaneously
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Strong communicator — written and verbal — with a proactive approach to stakeholder management
