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Office Manager

Leap Forward
Gand

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Détails de l'emploi

Qualifications

Microsoft Excel
Néerlandais

Description complète du poste

As an office manager you will be the face of our office. You welcome our visitors, you help your colleagues where needed and you take care of various administrative tasks. You’re a facilitator and you are at your best when juggling multiple tasks at the same time.

We have an office full of enthusiastic researchers, designers, developers & marketers. What we need is a proactive office manager who will help run daily life in the office. We’re looking for a very social person who is also not afraid to take on some administrative tasks.

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What you will do

You are the spider in our web: connecting all corners of the offices in Ghent & Kontich, welcoming visitors and keeping an eye on anything happening in the building.
Excel & notion excite you. Or at least you don’t mind doing administrative work. You excel (ha, got it?) at making lists, keep the inventory up to date and make sure we don’t go over budget for office events.
Visitors, clients, colleagues… they all get a big smile and the same enthusiastic reaction from you.
You actively take work out of our hands, may it be giving printer instructions or to show around new hires, allowing the team to focus on what they love doing the most, creating impactful digital experiences.
Flexibility is your middle name: chances are ad hoc tasks will come up that need your immediate attention. We count on you to juggle different tasks and prioritise what needs to be done.
Someone tells you there’s a light broken in a meeting room? You take initiative - you call someone to fix it straight away. Oh, and since you’re on it, you check the other meeting rooms as well to see if any of the other lights need fixing. You are proactive and find work before it finds you.
Christmas, Easter, New Year’s drinks… Can we count on you to make sure we have a nice event planned and will you ask the Easter bunny to hide some chocolates for the whole team?
You’re also a trusted confidant for the partners, a central figure within the admin team and the go-to support person for colleagues with all kinds of questions. Whether it’s practical help, administrative support or simply knowing who to contact, people know they can count on you.

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The office manager of our dreams

keeps both our Ghent and Kontich offices running smoothly and organised, making sure colleagues feel supported every day
is present in our Ghent office a few days a week and in Kontich at least one day a week
manages practical administration such as invoices, purchase orders, subscriptions, supplies and office documentation
coordinates with external suppliers and partners for maintenance, deliveries, repairs and office-related follow-up
keeps budgets, stock and administrative workflows organised and up to date
supports the partners and leadership team with a wide variety of operational and administrative tasks
is fluent in Dutch and English, with Dutch as a strict requirement for this role
works in a structured, accurate and proactive way, with strong attention to detail
easily switches between different priorities and stays calm in a fast-moving environment
enjoys being the central point of contact within the company and helping colleagues with all kinds of practical questions
feels comfortable with digital tools such as Excel, Notion and Google Workspace
takes ownership, communicates clearly and sees work before it’s assigned to them

Want to become part of our team?

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Je souhaite recevoir la dernière alerte Emploi pour les postes de ce type : admin support

Gallery

What you will do

Scroll gallery

The office manager of our dreams

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