The BD & M&A Division manages new projects centred around Fluxys' future (e.g. building new pipelines for green hydrogen). As we are launching more and more green projects, we are looking for someone who can provide administrative support for our activities in the following areas:
Time registration
Project staff meticulously record the time they spend on each grant project. You will coordinate this process by serving as the point of contact within the organisation for all questions regarding time registration, following up on monthly time registration and managing the time registration application with the help of the ICT team
Grant reporting
Fluxys receives grants for various projects for which we report periodically to Flemish, federal or European authorities. You will support this process by collecting time registration documentation, evaluating this documentation against the grant criteria, completing reporting documents from the grant authorities and supporting external audits
Executive assistance
You will provide continuous support to the Head of Business Development Global (as well as the Senior VP Business Development & M&A should his Executive Assistant be absent or during busy periods) by taking care of the agenda (organising internal and external meetings), arranging business trips, following up on purchase requisitions (PRs) and purchase orders (POs) and processing expenses, providing administrative and organisational support in various areas, and implementing time registration as well as checking time registration by employees of the Head of Business Development Global (as well as the Senior VP Business Development & M&A in the event of his Executive Assistant's absence)
Team admin support
You will also provide the members of the BD & M&A Division team with admin support (managing recurring meetings (e.g. the BDMA Division Meeting), organising meetings, booking trips, recording visitors, etc.) and drawing up PRs and POs for the use of new services or equipment for BD projects
