Why this role matters
You'll run the back office of a small, fast-growing AI company and help rebuild how that back office works. This is the right hand of the CEO: finance, HR, and internal operations sit with you. You keep the essentials running (AP/AR, payroll, onboarding, cash) and, as you learn the processes, you start automating them. It's hands-on and high-trust, with real ownership from day one.
About Rollo.ai
Rollo.ai is Antwerp's no-nonsense AI agency. We build tailored AI agents that bulldoze busywork so teams can focus on what really matters. We think finance and operations are ripe for AI-native workflows and we need someone to build the operational backbone that keeps us running while helping us rethink and automate how we work. We're collaborative, obsessed with impact, and allergic to fluff.
What you'll do
Finance & operations
- Own AP and AR processes end-to-end.
- Run payroll execution, making sure everyone is paid correctly and on time, in coordination with our social secretariat.
- Manage cash and keep our finance & ops tooling in good shape.
- Handle onboarding and offboarding on the people-ops side.
HR & office
- Keep HR administration and compliance running smoothly.
- Make our Antwerp HQ a place people genuinely want to show up to.
- Co-own logistics: events, travel, internal ops, and the day-to-day team experience.
Automate & build with AI
- Deeply understand our existing finance & ops processes, then document and improve them.
- Experiment with AI tools and agentic workflows to automate the repetitive parts.
- Bring ideas that make operations sharper and clients happier.
Must-haves
- 3+ years running office, finance, and/or HR operations in an SME.
- Hands-on experience with core finance processes (AP/AR, payroll, cash). You don't need to be a controller, but you've done the real work.
- Working knowledge of Belgian HR/payroll administration.
- Fluent in Dutch and English (you'll deal with Belgian payroll, social secretariat, and vendors, and work in an English-speaking team).
- Detail-oriented, organised, and genuinely reliable with money and deadlines.
Nice-to-haves
- Tech-savvy and curious about AI tools, willing to experiment (no AI expert required).
- Experience in a startup or small, high-change environment.
- A track record of improving or automating a process, not just running it.
How you work
- You get things done and challenge the status quo instead of just maintaining it.
- You're a self-starter who's comfortable owning ambiguous problems end-to-end.
- You want a steep learning curve, you'll touch more of how a company runs here in months than in years elsewhere.
- You're honest and low-ego, and you care about getting it right, not looking right.
What you get
- Real impact: you shape how the company runs, and your ideas land immediately.
- Growth: learn from experienced entrepreneurs and grow as we expand.
- Hybrid flexibility: Antwerp office plus remote days, organised the way that works for you.
- Culture: a collaborative, supportive team that takes the work seriously, not itself.
- Ecosystem: a seat in the Antwerp tech scene.
- Competitive compensation: salary and benefits that respect your talent and impact.
How we hire
We keep our hiring process focused and human:
1. Intro call (30 min): mutual fit and Q&A about the role and Rollo.
2. Team & culture conversation: meet your future teammates.
We move quickly and give clear feedback at each step.
How to apply
Send us your CV or LinkedIn profile and a short note on why finance & ops excites you, to [email protected] with the subject line "I want to be the Rollo Office Manager."
Rollo.ai is committed to diversity and inclusion. Different backgrounds and perspectives make better teams. If you're excited about the role but don't tick every box, get in touch anyway.
Pay: €2.355,40 - €3.632,61 per month
Benefits:
- Cell phone reimbursement
- Company computer
- Company events
- Eco vouchers
- Travel reimbursement
Ability to commute/relocate:
- 2000 Antwerp: Reliably commute or planning to relocate before starting work (Required)
Education:
Experience:
- Administrative: 3 years (Preferred)
Language:
Work Location: In person
