Office Manager (Part-time or Full-time)
At Astrape Networks, we’re building the future of sustainable data center solutions. To support our growing team, we’re looking for an experienced, hands-on Office Manager who enjoys ownership, variety, and making things run smoothly behind the scenes.
In this key role, you’ll be the backbone of our daily operations: managing our office in Schelle, assisting the management team, and handling a broad range of tasks. No two days are the same, and your impact will be felt across the entire organization.
Fluency in English and Dutch is required;. The role is based in Schelle, with occasional travel to our Eindhoven office (a few times per month).
Flexible employment: The role can be filled on a 60%, 80% or 100% basis, depending on your preference and availability.
How You’ll Make an Impact
Office & Facilities Management
- Oversee daily office operations in Schelle and support the setup and ongoing needs of our Eindhoven office
- Manage office supplies, furniture orders, maintenance, and vendor relationships
- Own purchasing and ordering for the team end to end — from request intake and supplier selection to placing orders, tracking deliveries, and resolving issues
- Take care of practical day-to-day matters such as lunch orders, visitor badges, and deliveries
- Act as the main point of contact for all office-related questions and requests
Administrative & Executive Support
- Plan and coordinate internal and external meetings and events
- Prepare, format, and archive documents, contracts, and internal records
- Arrange travel, accommodation, and expense reports for the team
- Handle general correspondence, mail, and the central mailbox
- Maintain office administration and keep internal trackers and records up to date
- Light admin tasks
HR & People Support
- Coordinate onboarding for new employees, ensuring laptops, badges, and tools are ready on day one
- Schedule interviews and respond to candidate inquiries
- Provide practical HR and employee support where needed
Who You Are
- An experienced Office Manager in a fast-paced environment
- Highly organized, proactive, and comfortable handling a broad and diverse task set
- Hands-on, reliable, and able to stay calm when priorities shift
- Fluent in English and Dutch;
- Strong administrative skills, with experience in document handling, scheduling, and order processing
- Ideally living within reasonable distance of Schelle and open to occasional travel to Eindhoven
Why You’ll Love Working at Astrape Networks
- A central role in a fast-growing, innovative scale-up focused on sustainable technology
- High level of ownership and autonomy, with close collaboration with management
- A friendly, supportive, and fun team and regular team events
- Competitive salary and flexible working hours
- Benefits including meal tickets, group insurance, hospitalization insurance, and transport allowances
Benefits:
- Hospitalization insurance
- Retirement plan
Language:
- Dutch (Required)
- English (Required)
Work Location: In person
