The Project Coordinator will be responsible for the day-to-day operational management, coordination, and successful execution of the European Commission Horizon project. This pivotal role requires a highly organized, pro-active individual with a strong understanding of EC project management guidelines, excellent communication skills, and an appreciation for the technical domain of AI, risk management, and critical infrastructures. The Coordinator will act as the central point of contact for the consortium, ensuring effective collaboration, timely delivery of deliverables, and adherence to administrative, financial, and reporting requirements.
Key Responsibilities:
1. Project Management & Coordination:
- Serve as the primary point of contact for the European Commission and all consortium partners.
- Develop and maintain comprehensive project plans, including work packages, timelines (Gantt charts), milestones, and deliverables.
- Monitor project progress, identify potential risks and deviations from the plan, and implement corrective actions in consultation with the consortium.
- Organize, prepare agendas for, and facilitate regular consortium meetings (virtual and in-person), workshops, and steering committee meetings.
- Ensure effective communication and information flow among all project partners.
- Manage project documentation, ensuring all records are up-to-date, accessible, and compliant with EC regulations.
- Facilitate the resolution of conflicts and challenges among partners, promoting a collaborative working environment.
2. Financial Management & Reporting:
- Oversee the project budget, monitoring expenditures against planned allocations for all partners.
- Coordinate the collection and validation of financial reports from consortium partners.
- Prepare and submit accurate and timely financial reports, including periodic cost statements, to the European Commission.
- Ensure compliance with all financial rules and regulations of the Horizon Europe programme.
- Assist partners with queries related to eligible costs and financial reporting guidelines.
3. Administrative & Grant Agreement Management:
- Ensure strict adherence to the Grant Agreement and Consortium Agreement.
- Manage all administrative aspects of the project, including amendments to the Grant Agreement, if necessary.
- Prepare and submit official correspondence and documentation to the European Commission.
- Maintain an organized repository of all project-related contracts, agreements, and official communications.
4. Deliverable & Reporting Management:
- Coordinate the preparation, review, and submission of all project deliverables and progress reports to the European Commission.
- Ensure the quality, accuracy, and timely completion of all reports (technical, financial, and periodic).
- Track the status of deliverables and ensure appropriate review cycles within the consortium.
5. Communication, Dissemination & Exploitation Support:
- Work with the Communication/Dissemination Work Package Lead to support the development and execution of the project's communication and dissemination strategy.
- Ensure project visibility through the project website, social media, and participation in relevant events.
- Support the exploitation manager in identifying potential pathways for impact and commercialization of project results.
6. Quality Assurance & Ethics:
- Support the implementation of the project's quality assurance plan.
- Ensure all project activities comply with ethical guidelines and data protection regulations (e.g., GDPR), particularly concerning sensitive data related to critical infrastructures.
Required Skills & Experience:
- Education: Bachelor's or Master's degree in Project Management, Business Administration, European Studies, Engineering, IT, or a related field. A PhD is a plus.
- Experience:
- Minimum of 3-5 years of demonstrated experience in coordinating and managing complex multi-partner European (Horizon 2020/Europe) projects.
- Proven track record of managing project budgets, timelines, and deliverables.
- Experience with the administrative and financial rules of the European Commission's research and innovation programmes is essential.
- Familiarity with the technical domain of Artificial Intelligence, risk management, cybersecurity, critical infrastructure resilience, or related areas is highly desirable.
- Technical Skills:
- Proficiency in project management software (e.g., MS Project, Asana, Trello, Jira).
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with collaborative online platforms (e.g., Teams, Zoom, SharePoint).
- Soft Skills:
Desired Skills (Optional, but a strong plus):
- Certification in Project Management (e.g., PMP, PRINCE2).
- Experience with specific European Commission portals (e.g., Funding & Tenders Portal).
- Knowledge of specific AI technologies (e.g., Machine Learning, Deep Learning, NLP) relevant to the project context.
- Understanding of ethical implications and regulatory frameworks surrounding AI.
Experience in organizing large-scale international events or conferences.
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Join Fujitsu and be part of tomorrow’s digital transformation! Discover our opportunities and become part of a team that shapes the future with passion and expertise.
In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months.
Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.
