Flen Health is an international family-owned company with ambitious growth plans in the pharmaceutical and medical device technological domain. Flen Health has a range of products for wound and skin care, several new products in the pipeline and research cooperation agreements in Europe and the USA.
At Flen Health, we focus on people with topical inflammatory and infectious diseases. Our vision is to shape a world, where wounds and skin disorders do not stop patients from living the life they love by developing innovative technologies and distributing them across the globe.
At Flen Health, we expect you to show grit, to take ownership of your initiatives, to go for it and we guarantee that you will then appreciate the result of your work, whether individually, as a team or companywide as Flen Health. As an intrapreneur, you will enjoy working in a multicultural diverse environment where trust and open communication are key, and where a positive can-do attitude drives sustainable growth. We offer a flexible working ecosystem, enthusiastic colleagues, and an attractive remuneration package.
We are looking for a Management Assistant for an immediate start and based in our office in Belgium. This is a permanent full time or part-time (80% or 90%) position reporting directly to the Human Resources Director.
As Management Assistant, you provide administrative, operational and organizational support to members of the leadership team and board committee, whilst ensuring the smooth running of day-to-day office activities in Belgium and administrative operations.
This position requires a high degree of confidentiality, good organizational skills and a willingness to coordinate daily administrative operations effectively.
Your responsibilities:
Organize and coordinate the set-up of internal and external meetings for the leadership team and board committees, ensure that the necessary meeting amenities and relevant documentation are available, prepare and distribute the agenda
Organize business events and trips, both domestic and international; liaise with our business travel agency and process expense reports
Prepare, format and proofread reports, presentations and various documents and letters
Provide in-person and phone reception services: welcoming visitors, answering and transferring calls, organizing and managing client visits on site by booking meeting rooms and ordering lunch if required
Supervise mail and email processing, deliveries and all daily logistics
Manage office supply orders and monitor stocks for the various departments in the office
Coordinate and follow-up with external service providers, particularly in the areas of office supplies, building services, cleaning and catering
Liaise with IT and HR when employees join or leave the company: organize office tour and provide access instructions for the premises, coordinate the receipt and return of work materials and documents
Ad hoc support on practical and administrative matters
Your qualifications & experience:
Previous experience in a similar role is required
Bachelor degree or equivalent by experience
Strong capability in Microsoft Office
Knowledge of tools for generating purchase orders and invoices
High level of integrity and discretion in handling confidential information
Good communication skills (oral and written): ability to communicate effectively at various levels in the organization
Good organizational skills and can-do mentality
Familiarity with DocuSign is an asset
Fluency in English and Dutch
Other languages such as French, or German is a plus
What we offer:
Excellent working conditions
An innovative and inspiring international work environment
Independent project work & responsibilities within a professional team
Career prospect
Learning and development opportunities
Competitive remuneration according to experience
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Details
02. Juli 2026
40h / week
Kontich, Belgium
Permanent contract
