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Assistant Administration Coordinator

Ciao365
Diegem

Postuler rapidement

Détails de l'emploi

CDI | Temps plein
De 2 111,89 € à 7 088,68 € par mois
Il y a 15 heures

Avantages

Remboursement des frais de voyage
Formation continue
Indemnité kilométrique
Aide au transport quotidien
Éco-chèques
Salle de sport sur place
Chèques repas
Remboursement des frais de téléphone
GSM de fonction
Ordinateur de fonction

Qualifications

Français
Sage
Logiciel de comptabilité
Anglais
Microsoft Office
Expérience administrative
Bachelier
Comptabilité
Paie
Intelligence artificielle
Compétences en communication

Description complète du poste

Location: Brussels (NATO district)
Start Date: 1 August 2026
Employment Type: Full-time

Join a growing and technology-driven transportation company based in Brussels.

With a network of more than 40 professional chauffeurs and operations spanning Belgium and international markets, we provide premium chauffeur and transportation services to corporate, diplomatic and private clients.

We are highly technology-focused and have integrated modern digital tools and artificial intelligence solutions throughout our operations to improve efficiency, communication and service quality. We are seeking a highly organised Operations & Administration Coordinator to oversee the day-to-day administrative, financial and operational support functions of our company.

The successful candidate will play a central role in ensuring smooth office operations, supporting management, maintaining financial and personnel records, and coordinating operational activities within a fast-growing and innovative organisation.

Key Responsibilities

Administration & Office Support

Answer and manage incoming telephone calls.
Handle routine business correspondence.
Sort, distribute and process incoming and outgoing mail.
Maintain physical and digital filing systems.
Assist management with day-to-day administrative duties.

Operations Support

Debrief chauffeurs regarding completed assignments.
Prepare route information, maps and trip documentation for drivers.
Arrange hotel accommodations, parking and overnight stays for chauffeurs and management.
Assist with quotations, scheduling and dispatching activities.
Ensure operational records are accurate and up to date.

Finance & Payroll Administration

Verify purchase invoices and supporting documentation.
Update and maintain sales invoices.
Perform daily banking activities.
Manage accounts receivable follow-up.
Complete daily cash reconciliation.
Assist with payroll preparation and payroll administration.
Support tax filing and bookkeeping processes.

Compliance & Property Administration

Monitor subcontractor compliance with contractual obligations.
Administer rental payments and occupancy requirements where applicable.
Issue notices and penalties in accordance with company policies and agreements.
Maintain personnel, vehicle and compliance records.
Assist with government and regulatory compliance relating to employees, vehicles and administrative obligations.

Requirements

Bachelor's degree (Professional Bachelor or Academic Bachelor) or a minimum of 5 years of relevant professional experience.
Experience in bookkeeping, payroll administration, office administration, transportation, logistics, fleet management or a similar administrative role is strongly preferred.
Fluent in English and either Dutch or French, both spoken and written.
Strong knowledge of Microsoft Office and common business software.
Experience with accounting software (Exact Online, Odoo, WinBooks, Sage or similar) is an advantage.
Excellent organisational and administrative skills.
Strong attention to detail and accuracy.
Comfortable working with financial and payroll information.
Ability to manage multiple priorities in a fast-paced environment.
Strong communication skills and professional telephone manner.
Ability to work independently while supporting a small and dynamic team.

We Offer

A varied and responsible position within a growing and innovative company.
Direct collaboration with senior management.
Opportunities for professional growth and increased responsibility.
Competitive salary based on experience and qualifications.
Meal vouchers (maaltijdcheques / chèques-repas).
DKV hospitalisation insurance.
Company mobile phone and SIM card.
Company laptop.
Access to the on-site gym.
Reimbursement of public transportation costs.
Eco vouchers (ecocheques).
Annual performance-based bonus.
Modern offices located just 2 minutes from NATO Headquarters.
Convenient access to public transportation, with a bus stop only a 2-minute walk from the office.
A modern, digital-first workplace making extensive use of automation and AI-powered tools.
The opportunity to contribute to the growth of a company serving clients across Belgium and internationally.

How to Apply

Please send your CV and a brief cover letter outlining your relevant experience and why you would be a good fit for the role.

Applications will be reviewed on a rolling basis until the position is filled.

Rémunération : 2 111,89€ à 7 088,68€ par mois

Avantages :

Aide au transport quotidien
Chèques repas
Formation continue
GSM de fonction
Indemnité kilométrique
Ordinateur de fonction
Remboursement des frais de téléphone
Remboursement des frais de voyage

Lieu du poste : En présentiel

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Je souhaite recevoir la dernière alerte Emploi pour les postes de ce type : accounts assistant (belgium)

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