Administrative Assistant – Brussels
Would you like to work in an international Fortune 500 company (Top Employer 2025 award winner) where individual development is of paramount importance? Do you believe in our vision of a smoke-free future? Apply now for the position of Administrative Assistant.
THE ORGANISATION
Philip Morris is one of the world’s largest international tobacco companies, with more than 82,700 employees worldwide. Our employees speak more than 80 languages and come from all regions of the world. We have 50 production facilities worldwide and our products are sold in more than 180 countries.
At Philip Morris, we strive for a future where smoking is a thing of the past and we are all committed to make this reality as soon as possible. Our vision is clear: to lead the transformation of our industry by fully focusing our efforts, energy and resources to offering better, smoke-free alternatives for adults who otherwise continue to smoke. We are determined to change the world for the better and change to the benefit of all adult smokers and society at large.
We believe in the following values.
Innovation | Integrity | Excellent Execution | Collaboration | Responsibility
THE OPPORTUNITY
In this role, you will support the Brussels office by delivering high-quality administrative, organizational, and operational support to senior stakeholders and the Office Leadership Team. You will contribute to the effective day-to-day functioning of the office while operating in a dynamic environment with changing priorities.
You will be trained directly by an experienced Executive Assistant and progressively take ownership of a broader scope of responsibilities over time.
Responsibilities of the role:
-
Manage calendars, meetings, appointments, and travel arrangements (including accommodation and transportation)
-
Handle expenses, administrative documentation, and contract administration (including system uploads)
-
Support onboarding and employee administration processes
-
Coordinate office management, facilities, supplies, catering, and vendor relationships
-
Organize meetings, workshops, and internal events
-
Provide support to visitors, internal stakeholders, and senior leadership
-
Manage ad hoc operational and administrative requests while ensuring efficient office operations
KEY REQUIREMENTS
-
Relevant experience in an Administrative Assistant, Executive Assistant, Secretary, Office Coordinator, or similar role, with strong organizational skills and ability to manage multiple priorities
-
Proven ability to operate effectively in a fast-paced and ambiguous environment with high flexibility and adaptability
-
Demonstrated ownership mindset, accountability, and proactive, service-oriented working style
-
Strong interpersonal and communication skills
-
Fluent in English (mandatory) and conversational level in French (required)
-
Ability to handle pressure, manage urgent requests, and remain effective under tight deadlines
-
Reliable, highly responsive, and detail-oriented
RISE TO THE CHALLENGE
You will join a dynamic, international and fast-paced work environment in a rapidly evolving industry and will interact with different levels of experience and expertise across the Company. We offer a contract with a competitive salary commensurate to the professional experience.
Our company offers you a fresh perspective. Here, you will never stop exploring and discovering. We take on-the-job learning to another level, giving you every opportunity to develop your career and reach your full potential. This position will advance your experience with innovative technologies, services, and processes. Backed by a competitive salary and compensation package, you will work in a professional setting with clients and team members from all over the world
