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Administrative Assistant (m/f/d)

Terumo Europe
Belgique

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Détails de l'emploi

Stage

Qualifications

Microsoft Access
SAP
Salesforce
Microsoft Office
Expérience administrative
Allemand

Description complète du poste

At Terumo, we advance lifesaving medical technologies to benefit society. Are you eager to make a difference with us? Here, you’ll grow your expertise while staying true to your personal aspirations.

Guided by our Japanese heritage, we act with respect, take ownership, and pursue continuous improvement. If you see yourself in our values, keep reading; this might be the opportunity you're looking for.

Department Info

General Affairs ensures the smooth, efficient, and safe day‑to‑day functioning of the entire organization. This team manages facility services, workplace logistics, and operational support so employees can focus on their core activities. They coordinate internal processes, handle practical requests, and maintain a well‑organized working environment. By overseeing infrastructure, compliance, and service partnerships, General Affairs plays a central role in creating a professional and reliable workspace. Ultimately, they act as the organization’s backbone: supporting people, processes, and productivity.

Job Summary

As Administrative Assistant (m/f/d) in General Affairs, you ensure smooth daily operations of our Eschborn office environment, while managing a wide range of administrative and procurement processes and supporting financial reporting activities. You will collaborate with various teams across the organization to ensure a smooth and well-supported workplace. A strong eye for detail, service mindset, and the ability to manage multiple tasks simultaneously are essential.

This role requires a physical presence in the Eschborn office at least three days per week.

Job Responsibilities

Procurement and contract management:
- Manage local purchasing activities and procurement processes
- Review and oversee contracts with suppliers and service partners
- Handling P2P activities: creating SAP purchase orders, tracking progress, and supporting month-end closing
- Prepare data for reporting and support financial data analysis
Office management:
- Coordinate external office services such as reception, facility services, cleaning, maintenance, ...
- Manage access badges for the office and alarm systems
Environmental compliance:
- Manage environmental fees (Grüner Punkt): registration, communication, reporting and audit preparation
- Manage battery waste fees: registration, communication and reporting
System coordination and internal support:
- Act as the local IT coordination contact for end users
- Manage local approval systems and serve as local administrator
- Act as travel officer: supporting travel policy adherence and related requests

Profile Description

Strong administrative background with experience in finance, procurement, general affairs or office/operations management
Excellent organizational skills with the ability to manage multiple tasks accurately and in parallel
Knowledge of SAP (P2P) and experience preparing and reporting on financial data are advantageous
High attention to detail with strong analytical and problem‑solving skills, particularly in data handling and compliance-related tasks
Excellent communication and stakeholder‑management abilities, combined with a proactive, service‑oriented mindset
Comfortable working with systems and tools (e.g., MS Office, Salesforce, SAP, access systems)
Demonstrates confidentiality, reliability, and a structured working style in a dynamic environment
Fluent in German and English, both spoken and written

Offer

A dynamic role with plenty of variety, giving you broad exposure across multiple functional domains
An environment that embraces change, values feedback and encourages you to make a real impact
Close collaboration with passionate internal teams, leadership and trusted external partners
Real opportunities to shape processes and contribute to meaningful improvements
A supportive, people-focused culture where your growth, learning and self-development truly matter
A competitive, attractive compensation package that recognizes your contributions and a wide range of benefits (e.g. lunch subsidy, mobile phone and subscription, pension plan, employee assistance program, hybrid working allowance, bicycle lease, free coffee at the office, gym membership discounts ...)
Healthy work-life balance through flexible working hours and 30 days of annual leave

Contact Person

Marjolein Buyl - Talent Acquisition Business Partner

Hajar El Ouahal - Talent Acquisition Intern

Working at Terumo means advancing healthcare with heart. Here, you are empowered to grow your own way, inspired to create to innovate, and supported as we get there together. Join us in shaping a healthier future for our patients, society, and each other.

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