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Administrative Assistant Invoicing & Contract Management (Denderleeuw)

ODIT SYSTEMS
Anvers

Soumettre votre candidature

Détails de l'emploi

CDI | Temps plein

Avantages

Éco-chèques
Assurance hospitalisation

Qualifications

Français
Microsoft Excel
Systèmes PGI
Microsoft Office
Comptabilité
Facturation

Description complète du poste

As part of On IT, Classo Technology Group is among the leading IT players in Belgium. We support SMEs in every sector with customized solutions: from IT infrastructure and application development to office technology. With specialized teams and support in three languages, we ensure maximum efficiency and security for our customers.

Join a growing company where your talent and expertise really make a difference! From our office in Denderleeuw, you will contribute directly to this.

Your role

Are you an organizational talent who enjoys combining various administrative tasks? Als administratief medewerker ben je onderdeel van het Finance- & Admin team en rapporteer je in eerste lijn aan de Teamleader Admin. Je zorg je voor een vlotte opvolging van correspondentie, contracten en financiële administratie. Je bewaart het overzicht, schakelt vlot met verschillende partijen en zorgt dat alles tot in de puntjes klopt. Je werkt dagelijks met financiële en contractuele data, waarbij nauwkeurigheid en cijfermatig inzicht cruciaal zijn. Daarnaast speel je een actieve rol in het optimaliseren en automatiseren van administratieve processen.

Your Responsibilities:

Communications

Management of Finance mailbox and telephone inquiries regarding billing and contract administration
Close collaboration with operational and commercial teams for smooth information flow
Ensure timely and accurate follow-up of communications within your domain

Contract management – and processing

Review and accurately process contracts and related documents
Follow up on deadlines and contract extensions
Assist in drafting and modifying contracts
Correct administrative processing according to internal procedures
Critically validate contractual data with an eye for detail and numerical accuracy
Proactively detect and correct errors or inconsistencies

Financial and general administration

Ownership over the billing process and monitoring its quality and accuracy.
Customer-oriented follow-up on billing inquiries
Accurate processing of data in systems
Analyze billing streams and identify discrepancies.
Actively contribute to efficiency and optimization of administrative processes
Participate in digitization and process improvement.

Your Profile

Personal competencies

Structured and precise, even under time pressure
Independent and responsible, with a hands-on mentality
Positive attitude, good smile and likes to roll up his sleeves.
Smooth and professional communication with various stakeholders
Quality-oriented, even with repetitive tasks
Eager to learn and open to training, on-the-job and external
Strong numerical understanding and affinity for data
Critical thinking skills with an eye for process optimization and automation
Interest in digitization

Experience and training

Diploma in a relevant field or equivalent experience (3-5 years)
Experience in an SME environment or a role with broad responsibilities (e.g. responsibility over entire files or processes)
Experience with billing processes, accounting administration or financial tracking is a strong asset
Experience analyzing data or working with reporting (e.g. Excel) is a plus
Experience with CRM or ERP systems and automation tools is an added advantage
Good knowledge of MS Office and fluent in learning new software

Languages

You have an excellent command of Dutch (oral and written).
You have a good basic knowledge of French and English and you dare to apply this in practice.

What to expect.

Competitive salary
Meal and eco vouchers
Hospitalization insurance through DKV
Laptop and cell phone plan
Customized trainings
38-hour week (Mon-Do 8:30 a.m.-5 p.m. & Friday 8:30 a.m.-4 p.m.)
22 days + 1 day of seniority leave every 5 years
Start right away with a permanent contract!
You will join a team where collegiality is key, there is a nice working atmosphere and attention to festive moments and small attentions.

Practical

You will take (part of) your training in Kortrijk.
After your induction period, you will work one day a week from our office in Kortrijk
Your permanent base of operations is our office in Denderleeuw.
Full-time or 4/5th

About Classo Technology Group (CTG).

is a total Belgian provider of intuitive and interactive office services, offering three service lines: Managed Document Solutions, Interactive Meeting Solutions and Office Guiding Solutions.
With a team of 70 employees across Belgium, CTG focuses on on-site services and service delivery, with its own technical service organization. So we deliver, place and maintain all these solutions in an easy and flexible service concept.

Plug and work. It’s easy!

Apply here!

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Administrative Assistant Invoicing & Contract Management (Denderleeuw)

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Your role

Your Responsibilities:

Financial and general administration

Your Profile

What to expect.

About Classo Technology Group (CTG).

Apply here!

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