Job Description
Posting Start Date: 14/06/2026
Brand: MCI
Country/Region: Belgium
Work Location: Brussels
Workplace Type: Hybrid
Contract type: Permanent
Job Function: Project Management
Information at a Glance
We are an independent global marketing communications group with a human‑first approach. We connect strategy, creativity, technology and operations to help brands and organisations grow with purpose. Our global network supports more than 1,200 clients across 34 countries, backed by over 35 years of experience. Under the mci group umbrella, our agencies bring together world‑class talent in strategy, creative development, account leadership, technology, production and research to shape meaningful, lasting impact.
MCI Benelux SA is looking for an Event Tech Coordinator (G1), who works closely with the Corporate Division Director, the Senior Event Coordinator and the wider M&E team.
You will lead the Cvent build of registration websites and mobile apps (with senior support on complex projects), coordinate the full delegate journey — from registration through hotel allocation, transfers and onsite check-in — and act as a point of contact for clients on the digital and delegate side of each project.
Key responsibilities
Cvent & event technology
Design, build and maintain event registration websites, email campaigns and mobile apps in Cvent, working on several concurrent projects
Manage registration processes and attendee databases (data cleansing, segmentation, GDPR-compliant handling)
Test sites before go-live and troubleshoot issues pre-event and onsite to ensure client success
Deliver pre, during and post-event analytics and reports
Delegate management
Coordinate the end-to-end delegate journey: registration, hotel allocation, transfers, dietary and accessibility needs
Liaise with hotels, DMCs and transport suppliers; manage rooming lists and arrival/departure manifests
Handle delegate communications (invitations, confirmations, reminders) and support onsite check-in and badge production
What we are looking for
Must have
2–4 years of experience in events, MICE, hospitality or digital project coordination
Hands-on experience with Cvent or similar event-tech / registration platforms (Aventri, EventsAir, Bizzabo, Splash, RainFocus) OR proven web-building experience (WordPress, Wix, Squarespace, HTML/CSS) and willingness to learn Cvent quickly
Professional working proficiency in English (C1 minimum)
Strong attention to detail and ability to manage several concurrent projects under tight deadlines
Eligible to work in the EU
Nice to have
Solid Microsoft Excel skills (pivot tables, VLOOKUP/XLOOKUP, reporting)
Basic HTML / CSS to customise registration pages and emails
Additional languages are a plus (Spanish, French, German, Italian or Portuguese)
Experience supporting events onsite (badge printing, check-in apps, kiosk setup)
Who you are
Tech-curious and service-minded — you think about the delegate experience first and the tool second
Proactive — you anticipate issues before they reach the client
A clear, calm communicator with both internal teams and external suppliers
What we offer
A dynamic and international work environment with multicultural colleagues and clients from different countries
A competitive salary package
Continuous training in Cvent and other event-tech platforms
Real career growth opportunities within M&E and across MCI's global network
Join us now and be part of a passionate, creative and striving for excellence team!
Be an actor in the creation of unforgettable events!
Event Tech Coordinator (Cvent Website Builder)
Posting Start Date: 14/06/2026
Brand: MCI
Country/Region: Belgium
Work Location: Brussels
Workplace Type: Hybrid
Contract type: Permanent
Job Function: Project Management
We are an independent global marketing communications group with a human‑first approach. We connect strategy, creativity, technology and operations to help brands and organisations grow with purpose. Our global network supports more than 1,200 clients across 34 countries, backed by over 35 years of experience. Under the mci group umbrella, our agencies bring together world‑class talent in strategy, creative development, account leadership, technology, production and research to shape meaningful, lasting impact.
MCI Benelux SA is looking for an Event Tech Coordinator (G1), who works closely with the Corporate Division Director, the Senior Event Coordinator and the wider M&E team.
You will lead the Cvent build of registration websites and mobile apps (with senior support on complex projects), coordinate the full delegate journey — from registration through hotel allocation, transfers and onsite check-in — and act as a point of contact for clients on the digital and delegate side of each project.
Key responsibilities
Cvent & event technology
Design, build and maintain event registration websites, email campaigns and mobile apps in Cvent, working on several concurrent projects
Manage registration processes and attendee databases (data cleansing, segmentation, GDPR-compliant handling)
Test sites before go-live and troubleshoot issues pre-event and onsite to ensure client success
Deliver pre, during and post-event analytics and reports
Delegate management
Coordinate the end-to-end delegate journey: registration, hotel allocation, transfers, dietary and accessibility needs
Liaise with hotels, DMCs and transport suppliers; manage rooming lists and arrival/departure manifests
Handle delegate communications (invitations, confirmations, reminders) and support onsite check-in and badge production
What we are looking for
Must have
2–4 years of experience in events, MICE, hospitality or digital project coordination
Hands-on experience with Cvent or similar event-tech / registration platforms (Aventri, EventsAir, Bizzabo, Splash, RainFocus) OR proven web-building experience (WordPress, Wix, Squarespace, HTML/CSS) and willingness to learn Cvent quickly
Professional working proficiency in English (C1 minimum)
Strong attention to detail and ability to manage several concurrent projects under tight deadlines
Eligible to work in the EU
Nice to have
Solid Microsoft Excel skills (pivot tables, VLOOKUP/XLOOKUP, reporting)
Basic HTML / CSS to customise registration pages and emails
Additional languages are a plus (Spanish, French, German, Italian or Portuguese)
Experience supporting events onsite (badge printing, check-in apps, kiosk setup)
Who you are
Tech-curious and service-minded — you think about the delegate experience first and the tool second
Proactive — you anticipate issues before they reach the client
A clear, calm communicator with both internal teams and external suppliers
What we offer
A dynamic and international work environment with multicultural colleagues and clients from different countries
A competitive salary package
Continuous training in Cvent and other event-tech platforms
Real career growth opportunities within M&E and across MCI's global network
Join us now and be part of a passionate, creative and striving for excellence team!
Be an actor in the creation of unforgettable events!
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