About the company
T-Mining is an Antwerp-based SaaS company operating in the maritime industry. We are the creators of Secure Container Release (SCR), a core product that is transforming the container release process in modern harbours.
SCR offers a safer and significantly simpler way for transport companies to collect containers at ports. By replacing outdated, easily misused methods with a modern, secure digital process, our solution prevents fraud, accelerates operations, and guarantees that goods are delivered to the correct party every time.
We are actively shaping a smarter, more secure future for global logistics by collaborating with leading carriers and major ports worldwide. SCR is currently active in over 20 countries, with more than 8,000 connected companies, and processes over 1.5 million container releases annually. It is a critical component used by major carriers, shippers, freight forwarders, transporters, and other intermediary parties.
About the role
As our Office and Administrative Manager, you will be the linchpin of T-Mining's internal operations, ensuring the smooth and efficient functioning of our daily business across multiple teams. This is a highly varied and central support position spanning administration, office management, HR/people operations support, and financial administration.
Key responsibilities
- Administrative and Document Management: Maintaining file storage, scanning, archival, contract management, coordinating digital signatures, and handling post/deliveries.
- Finance and Bookkeeping Support: Handling Accounts Payables (AP) and Accounts Receivables (AR), including invoicing, payment preparation, dunning and credit control. Performing daily bookkeeping tasks in collaboration with the finance manager and accountant, in preparation of monthly financial reporting.
- People and HR Support: Arranging business travel, support with payroll administration, employee benefits (Mensura, Pluxee, DKV), and the onboarding and offboarding process of new joiners and leavers.
- Office and Facilities Management: Managing visitor hospitality and staff well-being such as ordering office supplies, marketing materials, merchandising, food and drinks.
- Events: organising all-staff meetings and customer events,
Your profile
- A minimum of 3 years of proven experience in an administrative, office management, or financial support position is required. Basic knowledge of bookkeeping and accounting practices (Belgian GAAP).
- Relevant qualification ideally a Bachelor's degree in Business Administration, Office Management, or a related field, or an equivalent level of practical experience.
- Exceptional organisational skills, with a keen eye for detail and a commitment to accuracy, particularly in document and financial management.
- A proactive and independent working style, capable of prioritizing and executing a diverse workload.
- Strong communication and interpersonal skills for hospitality, coordination, and internal support.
- Comfortable working with digital and AI tools (e.g., Google Workspace, Gemini, Teamleader, Confluence, Billit, ExactOnline, Slack, payroll systems, …)
- A collaborative spirit, ready to work closely with all teams in a dynamic, growing company.
- Fluent in Dutch and English is required; knowledge of other languages is a plus.
What we offer
- We offer you an employment contract of indefinite duration (minimal part time work schedule, min. 24 hours per week)
- A competitive compensation with fringe benefits, including meal vouchers, transport and teleworking allowances, health insurance.
- A no-nonsense and flat organisation based on a can-do mentality with room for personal and professional development.
- Work with a culturally diverse team of warm and welcoming people.
- This is an in-office position, with no structural teleworking.
- Spacious private offices at the co-working space The Beacon, with a wonderful view over the city of Antwerp.
- Fresh fruits, sweets, excellent coffee, and the obligatory ping-pong and fussball table.
- T-Mining is an equal opportunity employer.
Pay: From €2.500,00 per month
Benefits:
- Company computer
- Eco vouchers
- Food allowance
- Hospitalization insurance
- Mileage reimbursement
Language:
- Dutch (Required)
- English (Required)
Work Location: In person
