Permanent
Full time
On-site
Brugelette
Administrative & Operational Assistant
Pairi Daiza is much more than a Park: it is The Garden of the Worlds. Every day, thousands of visitors come to experience something truly unique. Animals, nature, stones, human cultures… everything comes together here. But what really makes the difference is our employees, who are committed to keeping this living heart beating.
Today, we are looking for an exceptional person to join and strengthen our Infrastructure Department.
Within the Infrastructure team, information and requests currently come through multiple channels, making them more difficult to process and track efficiently. To centralise and streamline these exchanges, we are creating the position of Administrative & Operational Assistant, who will act as the central point of contact for all requests addressed to the team and provide essential administrative support to the Director of Infrastructure, Projects & Technical Operations, as well as to the Architects, Project Managers and Engineers.
Your responsibilities
Information flow management and coordination
Centralise all requests addressed to the Infrastructure team
Assign requests to the appropriate people
Gather the necessary information (internally or externally) from the relevant stakeholders, demonstrating persistence until the expected answers are obtained
Administrative follow-up of contracts and service providers
Prepare contracts, draft the necessary forms and send contract proposals to service providers
Follow up on quotations and contracts through to completion
Prepare purchase orders and act as the liaison with suppliers
Project compliance and documentation
Collect and process the administrative documents required for the proper management of projects (guarantee documents, insurance coverage, operational documents, etc.)
Check that we have the required certificates and attestations from the relevant authorities
Ensure that project files are complete, standardised and kept up to date
Process improvement
Work with Infrastructure Management to develop administrative and operational procedures
Ensure the communication and implementation of these procedures within the teams
Support the implementation of these procedures and contribute to their continuous improvement
Your profile
Rigorous, detail-oriented and highly organised, with a strong sense of follow-up
Tenacious and autonomous when gathering information, both internally and externally
Excellent organisational skills
Administrative experience in the building/construction sector is an asset
Excellent command of the MS Office suite; familiarity with AI tools is a plus
Fluent in French and English; knowledge of Dutch is an asset
If you recognise yourself in this profile and are ready to take on this exciting challenge, we would be delighted to receive your application.
Join us and become part of this exceptional adventure!
Contract type
Permanent
Number of hours per week
Full time
Job location
Domaine de Cambron, 7940 Brugelette, Belgique
About us
Pairi Daiza is an unrivalled zoological garden, whether as a day-trip destination or as a holiday destination.
Nearly 2.3 million people visit Pairi Daiza every year. Spanning 75 hectares, Pairi Daiza captures the beauty of the landscape while evoking the spirituality of its peoples. The enchanted Animal Kingdom is home to over 7,500 animals of 800 species, including 5 giant pandas and 20 elephants. But also thousands of rare plants and stones, as well as authentic buildings and handicrafts.
The combination of authentic buildings, flora and fauna immerses visitors in China, Indonesia, Benin, Togo, Antarctica, Australia, Northern Europe and Canada. These worlds have been recreated with respect for the arts and crafts of these regions and civilizations.
Pairi Daiza is a committed company that takes concrete action to protect and conserve species. Outside its walls, the Pairi Paiza Foundation is very active in favor of endangered species and their habitats.
Since 2018, Pairi Daiza has set itself the goal of being 100% green between 2030 and 2032.
