As a Management Assistant, you will be part of a team that supports the Director in charge of the Brussels EU office and the full team in the day to day business. The Management Assistants are the central point of contact for the managers in the office, the colleagues in the BASF headquarter in Germany, in Europe and the world, as well as for all external visitors to the Brussels Office.
Your responsibilities will include the following:
- You will take care of agenda management (organize and coordinate appointments and visits) as well as mail and e-mail management (reviewing and processing e-mails and inquiries).
- You will be responsible for international travel arrangements (book flights, trains and hotels, arrange visas, organize pick-ups).
- You will take care of telephone screening and message transmission, organization of conference calls/internal and external meetings (room reservation and preparation, catering order).
- Preparation of correspondence, presentations and reports (in Word, PowerPoint and Excel) is also part of your task package.
- You will prepare for the newcomers' arrivals (IT, business cards, office equipment and furniture orders).
- Finally, you will be responsible for expense reports, control invoices and budget control.
