Are you an administrative multitasker with a talent for structure and support? Do you enjoy working in a dynamic project environment and get satisfaction from taking work off your colleagues’ shoulders? Then this might be the perfect role for you!
As a Project Support Officer, you provide administrative, coordinating, and follow-up support to various project teams. You ensure smooth operations behind the scenes so that our engineers and project managers can focus on the technical aspects. Your responsibilities are divided into the following key areas:
Document Control
Manage and structure project documentation according to internal standards or customer-specific requirements.
Oversee version control and facilitate an efficient review and approval flow.
Ensure the accuracy and availability of up-to-date documents for the project teams.
Procurement Administration
Prepare RFQs and bid comparisons, and maintain contact with suppliers.
Support project managers with budget preparation and quotation requests.
Follow up on orders and resolve delivery-related issues when they arise.
Travel Coordination
Book business travel: flights, hotels, rental cars, and local transport.
Create detailed travel itineraries and assist with expense reporting.
Transport & Dispatch Administration
Coordinate international project-related transport between our Belgian headquarters and international sites (e.g. Thailand, USA, Spain)
Coordinate international project-related transport between our Belgian headquarter and our (inter)national clients
Ensure compliance with current customs legislation and proper documentation.
Other responsibilities include:
- Requesting quotations for standard equipment
- Preparing order forms and follow-up
- Developing templates and maintaining shared file servers
- Assisting with AS BUILT documentation
- General project administration (timesheets, deadline follow-up…)
