:
PM Group is now recruiting for a Project Administrator to support infrastrucral projects for a client site in Oostende.
PM Group is a leading International engineering, architecture, project and construction management firm. With a network of offices in Europe, Asia and the US and a multi-discipline team of 2,700 people, we deliver complex, capital projects in the life sciences, food and beverages, mission critical/ICT, advanced manufacturing, energy and environmental sectors.
:
This role is primarily an administrative and coordination support function, providing day-to-day support to the technical team for an inportant offshore project.
The role supports the management of vessel and personnel movements, operational planning, reporting, and data administration through the Marine & Island Coordination software system (Offshare).
Expectations
You will support the Marine & Island Coordination Team in the execution of daily coordination activities for offshore and island operations.
You are accountable for the following tasks:
-
Support the team with the daily Marine & Island Coordination activities.
-
Maintain and update operational data within the Marine & Island Coordination software system (Offshare).
-
Ensure vessel and personnel registrations are correctly entered and maintained in the system.
-
Monitor incoming information from contractors and verify completeness of submitted documentation.
-
Support the planning and coordination of vessel movements and personnel transfers to and from offshore project sites.
-
Support the administration of permits, access and vessel approvals.
-
Participate in daily coordination meetings and maintain meeting minutes and action logs.
-
Escalate inconsistencies, deviations or operational concerns to the team.
-
Ensure accurate and timely administration of operational information in the software platform.
-
When required, you will provide support for the yard in Ostend.
:
Hard skills and soft skills
-
Experience in an administrative, logistics, maritime or operational coordination environment.
-
Strong administrative and organizational skills.
-
Ability to work in a structured and systematic manner.
-
Good understanding of logistics and operational processes.
-
Strong communication and interpersonal skills.
-
Team-oriented mindset with a proactive attitude.
-
Quick learner with the ability to adapt to new systems and procedures.
Languages
-
Fluent in English and Dutch
Working hours & workplace
-
Full-time position
-
Primarily office based in Ostend, Belgium
-
Occasional visits to project facilities, storage areas or operational locations may be required.
#LI-DN1
