Job Description:
Are you an experienced payroll and HR administration professional who enjoys ownership, accuracy and variety?
We are looking for HR Payroll & Administration Specialist .
In this role, you will take the lead on payroll and HR administration across four Belgian entities under CP200 (+/- 120 employees), working in close collaboration with three social secretariats , the HR Assistant, and the HR Director.
You will play a key role in ensuring that our payroll, contracts, HR documents and labour law obligations are managed with precision, consistency and care. This is a hands-on position for someone who enjoys combining operational excellence with legal accuracy, while working in a fast-moving, multicultural and collaborative business environment.
The role requires regular in-office presence in Brussels. A teleworking policy is in place, including one fixed home-working day per week , with additional home-working days possible when business needs allow.
KEY RESPONSIBILITIES
1) Payroll management:
You will manage the full payroll cycle for multiple entities, ensuring accuracy, timeliness and compliance. Your responsibilities will include:
- Collecting, encoding and checking payroll inputs, including absences, variables, contracts and employee changes
- Loading on a yearly basis all calendars in the holiday platforms
- Coordinating payroll activities with three social secretariats
- Reviewing payroll outputs, including simulations, payslips and offboarding calculations
- Preparing payroll files for final validation by the HR Director
- Ensuring high-quality data and resolving discrepancies proactively
Acting as a reliable point of contact for payroll-related questions
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2) Administration & contracts:
You will ensure that all employee documentation is accurate, compliant and aligned with internal practices. You will be responsible for:
- Drafting and managing employment offers, contracts and addendums
- Ensuring compliance with Belgian labour law and CP200 requirements
- Supporting onboarding and offboarding processes
- Ensuring alignment with entity-specific compensation and benefits practices
- Maintaining clear, structured and up-to-date employee documentation
Direct collaboration with the interim agency for temp’s staff (weekly schedule, invoices, etc.)
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3) Labour law & compliance
You will help translate legal requirements into practical hr actions, including:
- Monitoring Belgian social legislation and identifying required hr updates
- Ensuring that contracts, templates and hr documents remain legally compliant
- Reviewing and updating work regulations to ensure full compliance
- Supporting the development and maintenance of hr policies
Providing practical guidance on payroll and administration-related compliance topics
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4) Social elections
You will support the HR Director with the preparation and coordination of social elections, ensuring that the process is structured, compliant and well documented, including:
- Supporting the planning and follow-up of key milestones
- Ensuring deadlines and legal requirements are respected
- Coordinating documentation with internal and external stakeholders
Supporting communication and administrative follow-up
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COLLABORATION
You will work closely with internal and external partners to ensure smooth, reliable and professional HR operations, including:
- Collaborate daily with the HR Assistant
- Work closely with the HR Director on payroll, compliance and administration topics
- Act as a trusted link between HR, social secretariats, employees and management
Contribute to continuous improvement of HR processes and ways of working
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YOUR PROFILE
You are structured, reliable and hands-on, with a strong sense of ownership and a genuine interest in payroll, people administration and labour law. You bring:
- Candidates should hold a Bachelor/Master degree in HR combined with 4 - 6 years of experience in Belgian payroll and HR administration
- Solid knowledge of Belgian labour law, ideally within CP200
- Hands-on payroll experience, including encoding, checking and follow-up
- Experience working in a multi-entity and/or multi-provider environment
- Strong attention to detail and a high level of accuracy
- A proactive mindset and the ability to anticipate issues
- Strong communication and relationship-management skills
- The ability to work both independently and as part of a team
- Fluency in English, Dutch and French
Eligible to work in the EU
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WHAT IS IN FOR YOU:
This is an opportunity to join a multicultural, innovative and dynamic organisation where HR plays a central role in supporting people, compliance and operational excellence. You can expect:
- A high-impact role with real ownership and visibility
- Exposure to a complex and stimulating multi-entity HR environment
- Close collaboration with HR leadership
- A balanced scope combining payroll, HR administration, legal compliance and process improvement
- The opportunity to contribute to more efficient and professional HR ways of working
- A collaborative, international and people-focused company culture
- A working environment where accuracy, initiative and continuous improvement are valued
- A full-time job (40h/weeks with 12 recuperation days per year) with telework possibility
- A competitive salary package which includes: meal vouchers, hospitalisation, and group insurance
Continuous learning & development opportunities via our MCI Institute (online & offline L&D suites)
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