SECURITY
- Ensure daily opening/closing of the school, secure areas when not in use, coordinate contractor access to specific areas outside normal hours, support out-of-hours alarm protocols by coordinating day-to-day execution with the concierge team, operate CCTV in line with data protection rules, and verify that subcontracted staff meet safer-recruitment standards before access is granted.
FACILITIES COORDINATION
- Identify and communicate maintenance and improvement needs to the Operations Manager, manage the maintenance ticketing system using it to coordinate day-to-day works and contractor activity, oversee cleaning operations, monitor planned and reactive maintenance, and track service levels and contractor performance from a risk perspective and contributing to RFP processes.
HEALTH & SAFETY (PREVENTION ADVISOR)
- As certified Prevention Advisor (Level I), carry out risk assessments, ensure compliance with health, safety and welfare requirements, monitor indoor air quality and ventilation, coordinate Legionella and electrical testing, prepare and present the necessary information/data for Health & Safety Committee (CPPT/CPBW - Comité pour la Prévention et la Protection du Travail) meetings, chaired by the Head of School and maintain campus infrastructure records.
SUSTAINABILITY
- Coordinate the day-to-day implementation of sustainability initiatives set by the Leadership team, Catering team, and the school's sustainability group, and ensure waste and recycling procedures are followed on campus.
BUILDING RECORDS AND LEGISLATION
- Maintain up-to-date records of building condition, planned maintenance, reactive maintenance, and risk assessments.
- Track legal inspection schedules and ensure records are current and available on request
EVENTS COORDINATION
- Coordinate the facilities and technical logistics needed to support school and community events.
PEOPLE MANAGEMENT
Direct: One direct report (Handyman).
Indirect: The cleaning and concierge teams are provided by external subcontractors and are not direct reports; the Facility Manager coordinates their duties and day-to-day activities. Also day-to-day contact with maintenance and works contractors regarding access, progress, and conduct on site.
CONTACTS & RELATIONSHIPS
Internal: Regular contact with the Operations Manager, and with the externally subcontracted cleaning and concierge teams on day-to-day coordination.
External: Regular contact with contractors and suppliers on day-to-day operational and RFP-related matters; occasional contact with regional authorities, the Fire Brigade, and Police. The postholder balances minimizing disruption to school activities against keeping contractor work on schedule.
TRAINING
- Undertake all relevant in-service training as required, and ensure that all relevant skills/qualifications are kept up to date.
- Support the training and day-to-day supervision of site maintenance staff.
