Within a leading Bank, the Procurement Support team plays a key role in the administrative and operational management of procurement processes, ensuring compliance and efficiency. In a regulated and fast-paced environment, we are looking for a Multiskill Operational Administrator to join our team. Your role will be diverse, administrative, and operational, with a strong focus on accuracy, attention to detail, and follow-up.
You will work with our core tools (Ivalua, SAP, etc.) and interact with buyers and internal stakeholders.
Key Responsibilities:
Supplier Administrative Management
- Creation and monitoring of suppliers in our systems (Ivalua, SAP, etc.):
- Verify and encode supplier data (contact details, legal information, etc.).
- Ensure consistency and completeness of information before validation.
- Regularly update supplier information (contacts, IBAN etc.).
- Archive and organize related documents.
Supplier Risk Analysis & Follow-Up
- Encode supplier risk assessment requests :
- Verify completeness and accuracy of requests coming from our buyers.
- Input requests into dedicated tool.
- Active monitoring of risk analyses:
- Follow up with suppliers to obtain questionnaire responses (with the help of buyers).
- Escalate blockers or high-risk cases.
Contract Publication & Verification
- Pre-publication contract data checks:
- Compare data encoded in Ivalua by buyers with contractual documents.
- Identify and report to buyers discrepancies or errors (amounts, dates, etc.).
- Follow up on corrections with buyers in case of anomalies.
- Publish contracts in the systems and ensure accessibility for stakeholders.
Miscellaneous Administrative Tasks in Ivalua
- Operational support for buyers and other stakeholders :
- Handle administrative requests.
- Resolve minor issues. Language requirements
