OFFICE MANAGEMENT ASSISTANT TO THE EUROPEAN MANAGEMENT TEAM (PART-TIME & ON-SITE)
Location: Antwerp, Belgium | Yusen Logistics
The Company
Yusen Logistics is working to become the world’s preferred supply chain logistics company. Our complete offer is designed to forge better connections between businesses, customers and communities – through innovative supply chain management, freight forwarding, warehousing and distribution services. As a company, we’re dedicated to a culture of continuous improvement, ensuring everyone who works with us is committed, connected and creative in making us the world’s preferred choice.
We are committed to a culture of continuous improvement, where everyone is engaged, connected, and creative. A strong and consistent brand is key to how we present ourselves globally and stand out in a competitive market.
To support our European Head Office, we are looking for an Office Management Assistant who enjoys bringing structure, supporting colleagues and ensuring everything behind the scenes runs smoothly.
Your Role
As Office Management Assistant, you are one of the key points of contact within our European Head Office. You provide administrative, organisational and communication support to the European Management Team while helping to ensure the day-to-day operations of the office run efficiently.
From coordinating meetings and travel arrangements to supporting internal communications and organising events, you thrive in a varied role where no two days are the same. Your proactive approach, eye for detail and service-minded attitude help create a professional and welcoming environment for colleagues, visitors and stakeholders alike.
Key Responsibilities
- Provide administrative and organisational support to the European Management Team
- Coordinate meetings, agendas, travel arrangements and hotel bookings
- Draft, edit and publish internal communications
- Support the organisation of Head Office meetings, events and management gatherings
- Welcome visitors and coordinate meeting room bookings
- Manage fleet-related administration and liaise with leasing partners
- Create purchase orders and process invoices for selected vendors
- Act as a central point of contact for colleagues regarding office-related matters
- Help ensure consistent communication and brand presentation across the Head Office
Who You Are
- Experience in administration, office management, communications or executive support
- Strong organisational skills with excellent attention to detail
- Comfortable managing multiple priorities and deadlines
- Excellent communication skills in Dutch and English
- Proactive, service-minded and solutions-oriented
- Positive team player who enjoys supporting others
- Able to work independently while building strong relationships across the organisation
What We Offer
Joining Yusen Logistics gives you the opportunity to engage, drive and grow in an international environment.
- A varied and people-oriented role at the heart of our European Head Office
- Close collaboration with senior stakeholders and international colleagues
- Dynamic and multicultural working environment
- Opportunity to contribute to communication, events and office operations
- Professional development opportunities
- This is an office-based role at our Antwerp Head Office. Due to the nature of the position, hybrid working is not available.
- Competitive salary and benefits package
Interested?
Apply now and become part of a team that helps keep our European Head Office connected, organised and running smoothly every day.
