Ontex is a leading international provider of disposable personal hygiene solutions for all generations. With a global team of around 5,500 employees, we develop, produce and distribute in about 100 countries through leading retailers and healthcare providers. As an equal-opportunity employer, we value diversity at our company and are committed to creating an inclusive environment for all our employees.
To reinforce our Legal team we are looking for a Group Paralegal.
As Group Paralegal, you will be an essential member of Ontex’s Group Legal & Compliance Team in Aalst. You will provide comprehensive paralegal and legal administrative support across corporate governance, corporate transactions, compliance administration, and legal operations. You will report directly to the Group General Counsel.
Main tasks & responsibilities
- Co-owning and managing key corporate governance processes, including the preparation and review of selected sections of our Integrated Annual Report, the preparation of the annual shareholders’ meeting of Ontex Group NV, and Board and shareholders' meetings of group subsidiaries.
- Maintaining and keeping up to date all corporate records, including shareholder registers, corporate governance overviews, corporate officer appointments, and powers of attorney across the group, and drafting recurring corporate documentation such as board and general meeting minutes, resolutions, and other corporate filings.
- Supporting the legal team on corporate and financial transactions by coordinating corporate due diligence requests, managing data rooms, supporting transaction and project management (including action list follow-up and closing mechanics), and liaising with external counsel, banks, notaries, and directors of group companies.
- Supporting contract management activities, including maintaining contract databases, tracking key contract dates and renewal deadlines, and conducting first-line reviews of recurring agreements (including NDAs and standard commercial agreements) against internal standard positions and approved templates, leveraging legal AI tools to enhance efficiency and consistency.
- Providing administrative and organizational support for the group-wide compliance function, including assisting with the maintenance of compliance policies and procedures, supporting compliance monitoring and reporting activities, and coordinating key compliance processes such as the internal whistleblowing system and the third-party screening tool.
- Supporting legal operations initiatives, including the implementation and management of legal technology tools (e.g., contract management systems, data room platforms, AI tools), management of external counsel billing and matter tracking, and contributing to the continuous optimization of legal and compliance processes and workflows.
- Providing ad hoc legal and administrative support to the General Counsel and Legal & Compliance team members as required, including support on strategic projects, regulatory inquiries, and other matters as they arise.
Proficiency in Microsoft Office (Word, Excel, PowerPoint), SharePoint, and Teams.
Prior experience with corporate governance processes (including organization of board and general meetings) and/or supporting corporate or financial transactions (including due diligence, KYC processes, and closing mechanics) is a plus. Experience in a listed company environment is preferred.
Unwavering commitment to ethical conduct and professional integrity, with the ability to handle highly confidential information discreetly. A genuine eagerness to learn and develop, both in terms of legal management and legal expertise.
ontex.com
We enthusiastically invite candidates from all backgrounds to apply, and we ensure a fair selection process. Join our team and experience the positive work atmosphere, all while enjoying a high level of autonomy and flexibility, and a broad package of fringe benefits.
Interested in this job at Ontex, do not hesitate to apply! Do you have a question first? Contact our HR department ([email protected])
