GROUP SOPEX — COFFEE DIVISION
Senior Logistics Coordinator
Antwerp, Belgium · Hybrid (Berchem) · Full-time
ABOUT GROUP SOPEX
Group Sopex is a family-owned global commodities trading company headquartered in Antwerp, with more than 130 years of history. We specialize in soft commodities such as coffee and sugar, combining deep market expertise with strong customer partnerships. Our values remain constant: flexibility, long-term thinking, and a commitment to sustainable and ethical sourcing. Customers appreciate not only our commercial excellence but also the close personal relationships we build and our dedication to delivering reliable, tailored solutions.
THE ROLE
We are looking for a senior Logistics Coordinator to strengthen our Coffee Division. In this role, you take ownership of the physical execution of Sopex's global coffee contracts, from origin to destination — coordinating closely with shipping agents, ports, warehouses, customs, clients, and internal teams, and bringing the experience to anticipate issues before they arise. The position requires both structure and adaptability, as well as a strong sense of accountability toward clients, traders, and the broader execution process. Through accurate document handling, proactive communication, and a problem-solving mindset, you help guarantee timely deliveries, contractual compliance, and cost efficiency — all while safeguarding Sopex's reputation in international coffee markets.
KEY RESPONSIBILITIES
- Full-cycle shipment execution: coordinate all steps from booking to final delivery for sea and land shipments.
- Shipping documentation: prepare, verify, and dispatch all export/import documents (B/L, invoices, certificates, customs declarations) according to contract terms and international trade regulations.
- Stakeholder coordination: liaise daily with suppliers, shipping lines, warehouses, customs agents, clients, and internal teams (Trade, Finance, Risk).
- Cargo & insurance: ensure that all cargo is properly insured at the point of possession and stored in compliance with contract requirements.
- Data & systems management: maintain up-to-date shipment records in Caja or related systems; monitor shipping status, verify EUDR data via GRAS and DDS, and track exposures.
- Client support: provide weekly shipment overviews to key traders, handle pre-invoice confirmations, and resolve issues related to delays or documentation.
- Invoicing & payments: verify supplier and warehouse invoices; coordinate payments and LCs with the Finance Department.
- Internal reporting: report critical delays or irregularities to the Head of Logistics and provide weekly operational updates.
YOUR PROFILE
Education & Experience
- Minimum bachelor's degree in International Trade, Supply Chain Management, Logistics, or a related field.
- Minimum 5 years of experience in international logistics or supply chain, with a strong focus on maritime/ocean transport.
- At least 2 years of experience within soft commodity trading (coffee or similar agri-commodities) is required.
Technical Skills
- Strong knowledge of Incoterms, maritime documentation, customs procedures, and certification flows.
- Proficiency in ERP systems (Caja, GRAS, or similar logistics databases).
- Financial literacy: ability to verify invoices, check credit limits, and align with Finance and Trade teams.
- Skilled in Microsoft Office (especially Excel, Word, Outlook).
Soft Skills
- Structured and detail-oriented, with excellent organizational skills.
- Strong communicator, capable of managing daily interactions with international stakeholders.
- Calm under pressure, proactive in identifying and resolving issues.
- Multitasker with clear prioritization and a team-oriented mindset.
- Comfortable mentoring junior colleagues and sharing operational expertise.
Languages
WHAT WE OFFER
- Training & development
- Eco-vouchers
- Meal vouchers
- Hospitalization insurance
- Groupinsurance (pension plan)
- Hybrid working (Berchem)
- 130+ years of stability & heritage
HOW TO APPLY
Please send your CV and application to [email protected].
Pay: €2.600,00 - €4.500,00 per month
Benefits:
- Eco vouchers
- Hospitalization insurance
- Retirement plan
Work Location: In person
