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Receptionist & Administrative Support Officer

Inspired -
Bruxelles

Soumettre votre candidature

Détails de l'emploi

Temps partiel | CDD

Qualifications

Français
Anglais
Microsoft Office
Expérience administrative
Recrutement
Compétences en informatique
Compétences en communication
Gestion du temps

Description complète du poste

Location:

Brussels, BE

Date: 10 Jul 2026

Application closing date: 31/07/2026

Inspired Education is the leading global group of premium schools, with a portfolio of 126 premium private schools in 28 countries spanning 6 continents which utilise proven educational practices from every corner of the globe, ensuring over 95,000 students receive a world-class learning experience from Kindergarten to Year 13.

Founded in 2013 by Nadim M. Nsouli, Inspired is backed by investors such as Stonepeak, GIC, TA Associates, and the Oppenheimer and Mansour family offices. The Group is experiencing 20% per annum growth through acquisition, greenfield site expansion, and the development of existing schools within its portfolio. In 2023, Inspired was recognised by Beauhurst as one of the UK's top 10 highest-value private companies.

ROLE SUMMARY:

St. John’s International School is seeking two part-time professional, customer-focused, and highly organized Receptionist & Administrative Support Officers to provide front-of-house services and administrative assistance within our dynamic international school environment.

As the first point of contact for students, parents, staff, and visitors, the successful candidates will play a key role in creating a welcoming, efficient, and professional experience for all members of the school community. Excellent presentation, hospitality, and communication skills are essential, together with the ability to multitask and remain calm in a fast-paced environment.

KEY RESPONSIBILITIES:

Reception & Front Desk Services

Welcome and assist students, parents, visitors, and external partners in a professional and friendly manner.
Serve as the first point of contact at the school's reception desk.
Answer, screen, and direct incoming telephone calls and email enquiries.
Manage visitor registration procedures and issue visitor badges when required.
Maintain a professional and welcoming reception area at all times.

Student & School Operations Support

Register and monitor late-arriving students in accordance with school procedures.
Support the daily coordination of student transportation and bus services.
Liaise with transportation providers, students, parents, and school staff regarding transportation-related matters.
Assist with communication during transportation disruptions or schedule changes.

Mail & General Administration

Receive, sort, distribute, and process incoming and outgoing mail and deliveries.
Manage courier services and shipment requests.
Maintain accurate administrative records and filing systems.
Provide general administrative support across the school as required.

Administrative Support to School Departments

Provide dedicated administrative assistance to the:

Head of Performing Arts
Director of Athletics

Responsibilities may include:

Coordinating transportation arrangements for events, competitions, performances, and school activities.
Assisting with travel bookings and related logistics.
Maintaining expense records, cost tracking, and budget summaries.
Preparing administrative documents, reports, and correspondence.
Supporting event planning and operational coordination.

Travel Coordination

Arrange travel bookings, accommodation, and transportation for staff and approved school activities.
Maintain travel itineraries and related documentation. ibilities of the role]

THE IDEAL CANDIDATE WILL HAVE:

Essential Requirements

Excellent command of English (spoken and written).
Strong customer service and hospitality mindset.
Professional appearance and excellent interpersonal skills.
Ability to work efficiently in a dynamic, multicultural environment.
Strong organizational and multitasking abilities.
Very good administrative and computer skills (Microsoft Office and general office software).
Ability to handle confidential information with discretion.
Proactive, flexible, and solution-oriented approach.

Nice to Have

Knowledge of French and/or Dutch.
Previous experience in a reception, front-of-house, hospitality, or administrative support role.
Experience working in an international school or educational environment.

Key Competencies

Customer Service Excellence
Professional Communication
Hospitality & Relationship Building
Administrative Accuracy
Time Management & Prioritization
Teamwork & Collaboration
Adaptability & Flexibility
Problem Solving

SAFEGUARDING STATEMENT:

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.

Visit our careers site for more information; https://jobs.inspirededu.com

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Je souhaite recevoir la dernière alerte Emploi pour les postes de ce type : and administration officer (brussels, bru)

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ROLE SUMMARY:

KEY RESPONSIBILITIES:

THE IDEAL CANDIDATE WILL HAVE:

SAFEGUARDING STATEMENT:

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