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Marketing & Event Coordinator

Ometa
Wommelgem

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Détails de l'emploi

Qualifications

Vente
Systèmes PGI
Coordination de projets
Master
Bachelier
SharePoint
Marketing
Néerlandais

Description complète du poste

Introduction

Are you an organizational talent who thrives on delivering projects from A to Z? Would you like to play a key role in organizing a unique anniversary event while contributing to the further professionalization of marketing, sales, and back-office processes within an innovative technology company?

Ometa is looking for a driven Marketing & Event Coordinator to support the organization of our 25th anniversary celebration while contributing to a variety of marketing and sales initiatives. You combine a strong hands-on mentality with excellent organizational skills, creativity, and a passion for innovation.

This is your opportunity to make a real impact—both by helping deliver a memorable company milestone and by improving our internal marketing, sales, and operational processes.

Are you an independent, proactive professional who enjoys taking ownership, thinking outside the box, and effortlessly switching between event management, marketing, and operational projects? Then we’d love to meet you.

Company Overview

Founded in 2001, Ometa was built on a clear vision: helping organizations manage and structure information efficiently to optimize business operations. Through intelligent integrations, including Microsoft SharePoint, we facilitate improved information sharing for non-ERP users. Ometa bridges back-office business applications (such as SAP) with front-office document management solutions (such as SharePoint).

Our clients are leading national and international organizations. Our team consists of dedicated professionals, each with their own expertise and responsibilities, yet always willing to support one another. Our commitment to pushing boundaries and driving progress has made us a trusted partner for companies around the world.

Job Description

As a Marketing & Event Coordinator, you will take on a versatile role that combines strategic thinking with hands-on execution. You will support Ometa in organizing our 25th anniversary celebration while also contributing to a variety of marketing, sales, and operational initiatives. You will be involved in the complete preparation and coordination of the anniversary event, from structuring and maintaining the guest database to creating and sending invitations and email campaigns, as well as coordinating the venue, catering, entertainment, suppliers, and overall logistics. You will monitor deadlines, maintain oversight, and ensure all stakeholders remain aligned throughout the project.

In addition, you will support the team with marketing and sales activities. You will help develop campaigns, prepare content and communications, structure processes, and implement systems that better support sales and project teams. You will also actively contribute ideas on how to improve our internal operations, marketing approach, and event management processes. You will work closely with colleagues across multiple teams and have the freedom to take initiative, introduce new ideas, and independently drive projects forward. Thanks to your organizational skills, hands-on mindset, and creative thinking, you will help Ometa make this milestone a professional, memorable, and successful celebration.

Responsibilities

1) Event Management – Ometa 25 Years: You will play a leading role in the practical organization of our anniversary event

Build and maintain the guest and contact database
Create and manage invitations and registration processes
Develop and execute email campaigns and event communications
Coordinate venue, catering, entertainment, logistics, and suppliers
Monitor budgets, planning, and deadlines
Support event execution on the day itself

2) Marketing & Sales Support: You will also support a range of strategic and operational initiatives:

Set up and optimize marketing and sales processes
Structure data and systems to support commercial and accounting activities
Help build and improve the internal back-office environment for sales and project teams
Support communication activities, content creation, and administrative follow-up

Requirements

Bachelor’s or Master’s degree, combined with at least 5 years of relevant experience in marketing, event management, project coordination, or a similar role.
Proven ability to independently organize and manage projects from A to Z while maintaining a clear overview.
Strong organizational skills, with the ability to manage multiple priorities simultaneously.
Proactive, self-motivated, and accountable for delivering results.
A hands-on problem solver who identifies opportunities and gets things done.
Creative and innovative thinker who is not afraid to challenge the status quo and introduce improvements.
Affinity with marketing, communication, sales support, events, and digital tools.
Curious about innovation and new technologies, fluent in both Dutch and English, and comfortable working in a dynamic and entrepreneurial SME environment.

What We Offer

A temporary contract with the possibility of a permanent position.
A challenging and diverse role within an innovative and growing SME where initiative and entrepreneurship are highly valued.
A unique opportunity to play a key role in organizing Ometa’s 25th anniversary celebration.
Significant autonomy, responsibility, and room to contribute your own ideas and improvements.
A dynamic work environment with short decision-making lines and direct impact on the organization.
Collaboration with a driven team of professionals who support and inspire one another.
Opportunities to further develop your skills in marketing, event management, sales support, and operational processes.
Competitive compensation, flexible working arrangements and the option of 4/5 or 3/5 employment, depending on your preference and experience.

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