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Executive Assistant

WESTPOLE BENELUX
Mont-Saint-Guibert

Postuler rapidement

Détails de l'emploi

CDI | Temps plein
Il y a 7 heures

Qualifications

Microsoft Powerpoint
Français
Microsoft Excel
Management
Microsoft Office
Master
Esprit d'analyse
Bachelier
Compétences en communication
Néerlandais

Description complète du poste

Payroll Officer

Location: Mont-Saint-Guibert, Belgium
Experience: 1-3 years
Contract: Full‑time

WESTPOLE is looking for an Executive Assistant to provide high-level support to its CEO across Belgium and Luxembourg.

In this role, you will act as a trusted partner to the CEO, ensuring the smooth management of priorities, communications, meetings, travel, and executive administration across a multi-entity organization of approximately 300 employees. You will play a key role in coordinating activities between leadership and business teams, preparing executive communications and management materials, and ensuring the efficient follow-up of strategic initiatives. This position requires strong organizational skills, discretion, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced and dynamic environment.

Your Responsibilities

Executive Support & Coordination

Manage and prioritize a complex executive calendar, ensuring effective scheduling and alignment with business priorities
Coordinate meetings, appointments, and leadership events across multiple stakeholders
Serve as a key liaison between the CEO and internal and external stakeholders
Ensure timely follow-up on actions, decisions, and business priorities

Meetings & Communications

Prepare meeting files, briefing notes, presentations, and supporting documentation for executive meetings
Draft and review communications on behalf of the CEO
Organize management meetings, leadership events, and strategic workshops
Take meeting minutes, track action items, and monitor follow-up activities

Travel & Administration

Organize domestic and international travel arrangements, including logistics and itineraries
Manage executive administration and related documentation
Support internal communications initiatives and management presentations
Ensure confidentiality and accurate handling of sensitive information

Reporting & Business Support

Leverage strong analytical skills and Excel expertise to monitor operational and financial performance indicators
Prepare reports, dashboards, and presentations to support decision-making
Assist in coordinating projects and initiatives across departments and legal entities

Your Profile

Bachelor's or Master's degree, preferably in Business Administration, Management, Communication, Office Management, or a related field.
1 to 3 years of experience in an Executive Assistant, Management Assistant, Office Manager, or similar role
Excellent organizational and time-management skills, with the ability to manage competing priorities
Strong written and verbal communication skills
High level of discretion, professionalism, and confidentiality
Strong stakeholder management and coordination capabilities
Advanced knowledge of Microsoft Office, particularly Excel and PowerPoint
Fluent in French and English, Dutch is a strong asset

What We Offer

Attractive salary package with additional benefits
A culture that values curiosity, depth, and initiative
Opportunities for continuous learning and certifications
Flexible, modern working conditions

Job Types: Full-time, Permanent contract

Work Location: Hybrid remote in Mont-Saint-Guibert

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