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Finance & Admin Specialist

OTIV -
Gand

Postuler rapidement

Détails de l'emploi

Temps partiel | Temps plein

Qualifications

Microsoft Excel
Systèmes PGI
Finance
Expérience administrative
Bachelier
Ressources humaines
Paie
Facturation
Néerlandais

Description complète du poste

Who we are

OTIV is a Ghent-based company leading the autonomous revolution in rail. We are on a mission to increase safety and efficiency of railway operations by teaching rail vehicles to drive autonomously. By making trains more efficient and safer, we actively contribute to a modal shift and a greener future. We bring this vision to life by a unique focus on the most challenging environments such as cities, shunting yards and industrial sites. Thanks to high-profile partners and world-leading clients such as Deutsche Bahn, SNCF Group, ArcelorMittal and CAF we deliver the future of railway operations today.

OTIV is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, or other protected characteristic. OTIV strives to create an environment in which all employees feel confident in their ability to bring their authentic selves to work and secure collaborating with colleagues and customers.

What you will do

Als Finance & Admin Specialist neem je ownership over de financiële administratie van OTIV: facturatie, procure-to-pay en ondersteuning bij onze maandelijkse, kwartaal- en jaarafsluitingen. Naast de cijfers breng je energie en structuur naar onze administratieve backbone: je houdt processen draaiende en mensen ondersteund. Je vormt een sterk team met Marthe (Admin Specialist met focus op People & Operations).

Ben jij iemand die detailgericht en samenwerkingsgericht is, onze bedrijfsprocessen met overtuiging wil opnemen, en zowel houdt van de nauwkeurigheid van finance als van de variatie die we te bieden hebben? Apply now!

Tasks and responsibilities

As Finance & Admin Specialist at OTIV you will

Finance (50%)

Book incoming and outgoing invoices and ensure accurate processing
Manage the full PO-to-invoice flow
Support monthly, quarterly and annual closings together with the accountant
Assist in reporting actuals, budget and forecast, and follow up department and company budget
Handle payment processing, expenses and record-keeping
Administer company insurance matters

Procurement & logistics

Run the full procure-to-pay process: sourcing, receiving, invoicing
Place orders with suppliers and follow up to ensure on-time delivery
Take ownership of shipments (domestic and international)
Maintain accurate records in Odoo, including stock management

Office & compliance

Manage e-inboxes and handle incoming requests
Manage client site access, clearances and documentation
Administer office onboarding, car park, and PPE
Support ISO 9001 processes and audit documentation
Provide general administrative support and help coordinate events

Furthermore, you will form a strong administrative team with Marthe (Admin Specialist with a focus on People & Operations).

Requirements

Bachelor in accountancy or finance (or equivalent through experience)
3+ years in a financial-administrative role
Confident with the numbers: closings, budget follow-up, procure-to-pay, invoicing
Hands-on with Odoo or comparable ERP and strong in Excel
Genuine passion for office management and general operations: you like keeping things running and people supported
Structured, accurate, and able to own end-to-end processes
Excellent communication and interpersonal skills
Proactive and pragmatic, thrives in a fast-moving scale-up
Affinity with compliance and process improvement
Curious about AI and automation: you actively look for ways to streamline and automate administrative and finance processes
Fluent in Dutch & English (other languages are a plus)

Nice to have:

Previous experience in a fast-paced & broad administrative team, ideally in a tech or scale-up environment.
Experience in international shipping (export documentation,...)
Experience in People/HR processes (payroll, ...)

Benefits

What we offer

Full time (100%) or part time (80%) offer with competitive salary package.
International environment in a disruptive scale-up with opportunities to grow.
Early riser or night owl? Either way, you’ll fit right in our flexible working hours system.
Hybrid working policy, with an office in beautiful Ghent (Belgium).
Collaborative, transparent, and fun-loving office culture.
Team events and quarterly offsite.
32 days of vacation. (pro rata)

Postuler rapidement

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