The Secretary-General’s Office (SGO) of the EFTA Secretariat services the EFTA Council and provides support and advice to the Secretary-General. It coordinates various horizontal activities in the Secretariat and provides legal advice, as well as statistical and economic analysis in support of free trade negotiations and policy development. SGO’s information and communication team is located in Brussels and works horizontally with all divisions, providing a wide range of services in communications and internal information and records management.
The Information and Records Management team is looking for a motivated and organised professional to support both the day-to-day operation of records management services and the implementation of a new records management system and digital archiving and preservation system.
Reporting to the Information and Records Manager, the incumbent will contribute to records management, archiving, digital preservation, user support, project coordination and change management activities. The successful candidate will work closely with internal stakeholders to facilitate the transition to new systems and processes and support the effective management, preservation and accessibility of organisational information assets.
Main tasks and responsibilities:
Assist with the development, review and implementation of retention schedule, including records appraisal, retention and disposition activities, and support archival processing, description and preservation of digital records.
Support the implementation of information governance processes relating to the review, management and accessibility of organisational information.
The successful applicant may be assigned other tasks.
University degree in Information Science, Information Management, Records Management, Archival Studies or a related discipline.
Experience preparing procedures, guidance materials, training materials, reports or operational documentation.
Good understanding of records management, information governance and archival principles and practices, including records lifecycle management, metadata management and digital preservation concepts.
This position is open to EFTA nationals (Iceland, Liechtenstein, Norway and Switzerland) and EU nationals.
EFTA has a dynamic and diverse work environment with the opportunity to work in a team of highly qualified people. Here you will be part of an organisation based on professionalism, cooperation, trust, responsibility and respect.
Annual salary: EUR 51,321.84
EFTA is an international organisation, and the salaries and related payments are normally exempt from income taxation by the EFTA Member States and in the host states of the EFTA duty stations.
Appointments are normally made at the first step of the grade. The Secretary-General reserves the right to appoint a candidate at a level different from that advertised. Through its recruitment policy, the EFTA Secretariat wants to ensure diversity in terms of gender, age and culture.
Location: Brussels
Type/Duration of Appointment: Temporary position/12 months
Start Date: 15 September, or as soon as agreed
Job Reference: VA 13/2026
Applicants must apply via the EFTA e-recruitment tool. Please note that only applications received via our web tool will be considered.
For further information on this post, please contact:
Ms Alice-Viktoria Dulmovits, Information and Records Manager, [email protected], tel. +32 490 30 06 82
Deadline for application: Midnight (CET) on Sunday, 16 August 2026
