Join Elimity as Office & Operations Manager
Company Info
Elimity is a high-tech B2B software company based in Mechelen, Belgium, specialising in cybersecurity and identity governance. We help our customers get visibility into who can access what data in their organisation. Our product combines graph technology and data analytics to take the heavy lifting out of identity governance.
Leading companies in all industries — from tech to banking — use Elimity's platform to get in control fast, remain in control with minimal effort, and to stay ahead in business.
Our solution is currently used by industry leaders within the Benelux, Nordics, DACH and Middle East.
About Elimity Insights
Our platform, Elimity Insights, enables lightweight identity governance by helping organisations:
- Easily collect access data from key systems
- Understand who has access to what — and why
- Run access reviews for both security teams and business users
- Suggest and track changes to improve access hygiene
- Continuously monitor access and minimise manual work
Elimity Insights is available both as a SaaS and on-premise solution.
About the Role
We're looking for an Office Manager / Operations Lead to be the backbone of our day-to-day operations and help Elimity scale smoothly.
You'll own the full operational scope of the company — from finance and HR to IT, contracts, and customer processes. You'll work closely with leadership and act as the go-to person for everything that keeps the business running.
This role touches every corner of the company. You'll bring structure, process, and clarity to areas that need it most — and help us build a workplace where great people can do their best work.
You'll be based at our modern office in Mechelen, with flexibility built in.
Key Responsibilities
- Budget & Finance
- Set up and operate a budget tracking system (labelling expenses, etc.)
- Perform the payout of wages
- Liaise with external accountant (month-end closings, VAT filings, etc.)
HR & People
- Streamline current employment contracts
- Set up health insurance
- Set up a clear remuneration policy
- Work out car policy and other HR policies
- Structure onboarding (first day, first week, first month, including goals)
- Set up performance review processes
- Own recruitment operations (job postings, applicant pipeline, recruiter liaison)
Employee Experience & Culture
- Support internal communication and company culture initiatives (all-hands, team events, internal newsletters, etc.)
Operational Processes
- Work out and perform invoice processes supported by our ERP system (incl. timesheeting)
- Prepare slides and coordinate board of directors meetings (minutes, action item follow-up)
- Maintain operational dashboard and recurring management reports
Office & Facilities
- Manage office suppliers, office supplies, facilities, equipment, and lease renewals
IT & Tooling
- Manage SaaS subscriptions
- Handle tool onboarding/offboarding for employees
- Device management
Insurances
- Create an overview of current insurances and manage new ones
Contract Management
- Create an overview of all customer contracts and streamline (T&Cs, communication requirements, centralised communication lines)
- Create an overview of all partner contracts, streamline and maintain
- Create and manage all NDAs and similar contracts
Delivery & Customer Processes
- Set up a ticketing system for customers
- Set up communication channels for new releases
- Manage vendor/partner relationships beyond contracts (SLA tracking, renewal reminders)
Who We're Looking For
You're a highly organised, hands-on operator who enjoys variety and thrives when given ownership. You know how to get things done — and how to build systems so things keep getting done.
We think you'll be a great fit if you:
- Have experience in an operations, office management, or similar generalist role — ideally in a startup or scale-up environment
- Are comfortable working with finance, HR, and legal topics at an operational level
- Have experience working with ERP systems and operational tooling
- Are proactive, structured, and detail-oriented
- Communicate clearly and confidently in Dutch and English
- Are a natural problem-solver who takes initiative and follows through
- Enjoy building processes from scratch and improving what already exists
- Can manage multiple workstreams simultaneously without losing oversight
What We Offer
We don't believe in micromanagement. We believe in ownership, trust, and building something that lasts.
You'll play a central role in how Elimity grows — with real impact from day one.
Perks & Benefits
- Competitive salary package
- Hardware budget tailored to your needs
- Mobile subscription and data
- Meal vouchers
- Transport support tailored to your situation (company car, mileage, bike lease — let's talk)
- Flexible hours and hybrid work setup
- Modern office in Mechelen
- A smart, motivated team with a strong feedback culture
How to Apply
Please send your CV and cover letter to [email protected] or leave your contact details and we will get in touch with you.
Looking forward to meeting you!
Team Elimity
Loon: €2.698,45 - €5.000,59 per maand
Voordelen:
- Bedrijfscomputer
- Bedrijfswagen
- Ecocheques
- Een gsm voor professioneel gebruik
- Elektronische maaltijdcheques
- Fietsvergoeding
- GSM-vergoeding
- Hospitalisatieverzekering
- Openbaar vervoer vergoeding
- Pensioensparen
- Tankkaart
- Thuiswerkopties
- Vergoeding onkosten zakenreis
Taal:
Werklocatie: Hybride telewerken in 2800 Mechelen
